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Signflow digital signature workflow

X.509 Digital Signature Technology...

Strongest compliance with international and local electronic communications regulations.

Compliant with the most stringent international regulations.

SignFlow digital signatures are fully compliant with South African, European, US and International regulations for Electronic transactions and Trust services.

Legal compliance

International

In recent years, most countries worldwide have adopted legislation and regulations that recognise the legality of a digital signature (standard electronic signatures) and deem it a binding signature. In addition to governments, many industries have established regulations i.e. the FDA 21 CFR Part 11 in the Life Sciences industry that define digital signatures as a replacement for handwritten signatures.

The Cosign digital signature solution which is integrated into SignFlow, supports compliance with numerous regulations, even in the most heavily regulated industries. With the proper standard operating procedures in place, SignFlow complies with ESIGN in the US, eIDAS in the EU, HIPAA (and JCAHO), FDA 21 CFR Part 11, USDA, the Sarbanes-Oxley Act, and many more.

Related Legislation on Digital Signatures in the US and Worldwide:

International Certificate Authority (CA) integration

SignFlow is fully integrated with International Certificate Authority, GlobalSign with Adobe Acrobat® Certified Document Services.

SignFlow eSign Digital Transaction Management

Using PDF Signing to certify and add approval signatures to the document is the electronic equivalent of adding a notarized, wet ink signature. A certified document assures the recipient that the document is authentic, comes from a verified source, and has not been tampered with. Approval signatures expedite an organization's approval procedure by capturing the electronic approvals made by individuals or departments and embedding them within the actual PDF.

As a member of both Adobe’s Certified Document Services (CDS) and Approved Trust List (AATL), GlobalSign PDF Signing Certificates are compatible with Adobe Acrobat/Reader 8.0+

The Adobe CDS Signing Certificates that SignFlow offer are verified each time the PDF document is opened, which enables real-time verification. Signature validity is determined by checking the authenticity of the signature’s digital ID certificate using industry standard X.509 digital certificates chained to the Adobe Root Authority to allow automatic validation of authenticity of the author and integrity of the document.

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South Africa

Advanced Electronic Signatures.

SignFlow is fully integrated with the SAPO Trust Centre ECT Act accredited Class-4, X.509 digital personal certificates. These certificates are available to users and organisations that wish to transact and communicate with clear legal status.

SignFlow eSign Digital Transaction Management

A high level of independent identity authentication is provided through the collection of personal identity information, including fingerprints, and the verification of the information provided with the Department of Home Affairs. Advanced Electronic Signatures are strongly recommended for strong authentication, signing and encryption of electronic communications, transactions and processes which require by law this type of signature.

The SAPO Trust Centre's Digital certificate has been fully accredited by the Web Trust Certification and the specifications of standards like SANS (ISO) 21188, PKIX, PKCS & X509(3). Compliance to all the relevant standards is the foundation on which the SAPO Trust Centre's reliable, integrated and functional service delivery is built.

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*Non-repudiation

This graph indicates by illustration the estimated legal weighting of different signature types

Electronic Signatures

SignFree Digital Signatures

SignFlow Professional - X.509 GlobalSign CDS Digital Signatures

SignFlow Professional - SA Legal - X.509 Advanced Electronic Signatures

Section 13-2 of The Electronic Communications and Transactions Act (ECT Act) of 2002 confirms specifically that contracts cannot be denied legal enforceability merely because they are concluded electronically or through data messages. Law in South Africa makes provision that wet (ink written) signatures are not necessarily required to make agreements legally binding. Agreements in general are deemed binding once the parties reach agreement, whether electronically, verbally, or on paper. Just like in the physical world, it may from time to time be necessary to prove the validity of an agreement in court by presenting evidence.

SignFlow provides a digital audit trail (also called audit log) which is kept with the document in the SignFlow workspace. It is a chronological set of records that provide documentary evidence of the sequence of activities that have affected the document which are admissible in evidence under section 15 of the ECT Act of 2002 to support the existence, authenticity and valid acceptance of a contract.

Don't just take our word for it

The signatures on all documents that are signed through SignFlow can be verified by anyone, anywhere in the world in more than 100 languages for free using Adobe Acrobat Reader® to establish the digital identity of the signer and integrity of the document.

 

Non-repudiation
Non-repudiation is the assurance that someone cannot deny something. Typically, non-repudiation refers to the ability to ensure that a party to a contract or a communication cannot deny the authenticity of their signature on a document or the sending of a message that they originated. The above illustration is for general information purposes only. The use of this information is at your own risk.

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